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Student Organization Event Planning

The Brower Student Center provides event planning assistance for registered student organizations including reserving and coordinating the use of all meeting rooms, event spaces, and vendor tables across campus. Student organizations must be recognized by Student Government or Inter Greek Council and registered with the Office of Student Involvement to be eligible to reserve space.


Book-It

Student organizations should request space using Book-It, TCNJ’s centralized scheduling system for on-campus events. Video tutorials are available to help your organization submit an event request. All requests are subject to room availability. Submitting a request that meets the Event Tier requirement does not guarantee the space you requested is available.

Book-It Help Make a Reservation


Event Tiers

Tier 0

General classroom request

Tier 1

Small or low profile events requiring limited to no resources from outside the event venue

Tier 2

Events that require campus resources in addition to those available from the event venue

Tier 3

Major or high profile events that require extensive planning and execution

Final determination of the appropriate tier will be made by Brower Student Center professional staff. Events that change tier after the initial booking may need to be rescheduled to meet necessary deadlines.


Event Tiers and Request Time Frames

 

Tier 0 – 48 Hour Minimum

General classroom request in any academic building.

Tier 1 – 10 Business Day Minimum

Tier 1 event requests are smaller, low profile events that require little to no resources outside of the actual event venue. They include the following:

  • Events or Vendor Tables located in the Brower Student Center meeting and event rooms, excluding the Event Center (Room 100)
  • Events outside of the Brower Student Center that do not require any additional chairs, tables etc.
  • Events outside of the Brower Student Center that do not require additional space administrator permission
    • Library Auditorium, Business Building Lounge, and Bliss Hall Lounge require additional permission and are therefore considered Tier 2 requests
  • Outdoor events that do not require additional college resources (chairs, tables, electricity, signage, etc.)

Tier 2 – 20 Business Day Minimum

Tier 2 event requests are for events that require campus resources in addition to the venue being reserved. They include the following:

  • Events in spaces that require additional space administrator permission outside of Brower Student Center personnel
    • Examples: Library Auditorium, Business Building Lounge, Bliss Hall Lounge
  • Events outside of the Brower Student Center that do require any additional chairs, tables etc.
  • Outdoor events that do require additional college resources (chairs, tables, electricity, signage, etc.)
  • Events in larger rooms including but not limited to Education 212, Business Building Lounge, Brower Student Center Event Center (Room 100), and Library Auditorium.

Tier 3 – 30 Business Day Minimum

Tier 3 event requests are for major, high profile events that require extensive planning and execution. They include the following:

  • Events that require the services of more than one campus service provider (Operational Services, Building Services, Campus Police, etc).
  • Events taking place in any performing arts venue including Kendall Hall Theatre, Mildred & Ernest Mayo Concert Hall and the Don Evans Black Box Theatre.
  • Events taking place in Athletic facilities including Packer Hall and Student Recreation Center.

 


Contact Us

If you require any additional assistance related to student event planning, email us at stureq@tcnj.edu and a Student Scheduler or professional staff member will get back to you.