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Student Event Guidelines

EVENT CHANGES

Organizations that need to make any changes to an event, must communicate this information to the Brower Student Center Assistant Managers no later than a week prior to the event date. Changes not communicated within this time frame are not guaranteed.

 

CANCELLATIONS

Organizations that need to cancel an event, must communicate this information at least a week prior to the event. Organizations who fail to communicate an event cancellation within this period may still be held responsible for any applicable fees associated with the event. Term Assignment cancellations should be communicated within 24 hours.

 

LIABILITIES

Student organizations are responsible and liable for the use, care, and condition of any venue, and/or equipment reserved for their events. Organizations are required to leave all venues and/or equipment that they have used for their events in satisfactory condition. This includes but is not limited to removing all decorations and/or trash related to the event, and returning any moved furniture to its original setting. Failure to do so may result in the revocation of scheduling privileges as determined by the Student Activities Office.

 

WAIVERS

Candle Waivers – A completed Candle Waiver Form must be submitted if a student organization will be having candles or any type of open flame at their event. All forms can be found in the Student Activities Office or on the office website.

Film Showings – Student organizations that will be showing a film at an event must purchase and obtain the rights for the film. Proof of this purchase must be returned to the Brower Student Center Assistant Managers prior to the event.

 

EQUIPMENT & INTERNET USAGE

Equipment Use in Academic Classrooms – Keys to equipment cabinets in “smart” classrooms or other campus venues can be obtained in Green Hall, Room 006. The advisor of the student organization may have to sign this key out on behalf of the student group. Keys must be obtained prior to the event date, during normal business hours.

 

Equipment Use in the Brower Student Center or Decker Social Space – If equipment is needed for an event taking place in the Student Center, organizations must request and reserve all desired equipment prior to the event date.

 

Equipment Use in Other Campus Venues- Audiovisual equipment for events taking place outside of the Student Center may be reserved through the Student Finance Board (SFB) Equipment Loan Center or through Media Technology Support Services (MTSS).The use of equipment in some campus venues requires the permission of specific campus offices. Organizations should be sure to obtain such permission and information prior to their event date.

 

Wireless Use – To obtain wireless access, student groups should contact the TCNJ Help Desk at 609-771-2660 to obtain a login and password to receive access to the TCNJ network. This should be done prior to the event date.